Privacy Policy

Basic Policy on Protection of Personal Information

Basic Policy on Protection of Personal Information

Concerning the stance on protection of personal information in the use of and other individual official websites for magazines and books published by Cold City Records

Cold City Records respects the privacy of readers and on the official websites of Cold City Records (the “Cold City Records Websites”) it will handle the personal information of users that is acquired via the website in accordance with the following policies.

Protection of personal information

Cold City Records will strive to prevent leaks, loss, destruction of or unauthorized access to all personal information provided by users who access the Cold City Records Websites by appropriate protection and safety measures. Moreover, for request by users for confirmation of the purpose of use, as well as confirmation and correction of the contents of registration, etc. with respect to the personal information, Cold City Records will deal with such requests using proper methods. Furthermore, it will comply with the related laws and regulations and other codes with respect to the handling of personal information, as well as strive to review and improve the Privacy Policy on a continuous basis.

On the use of personal information

Cold City Records will not provide to or share with a third party the personal information provided by users who access the Cold City Records Websites without the consent of the user himself/herself. However, in the following cases, Cold City Records may provide information regarding the user without the consent of the user within the minimum necessary scope. When provided in the form of statistical information by which an individual cannot be identified for the purpose of research and analysis of trends of use of websites aiming at improvement of offered services When necessary for the protection of life, health, assets and rights, etc. of users who access the websites and besides it is difficult to obtain the consent of the user When a national agency or local municipality request cooperation to execute operations set forth in the laws or regulations When using the information by which an individual user can be identified as a part of services for the convenience of the user, with the consent of the user, Cold City Records will treat such information only in the following events: For services or functions provided by the Cold City Records Websites, for the purpose of transmission of email notices that are distributed to users who desire, when users fill in answers to questionnaires or forms for confirmation of intent to purchase products offered, for the purpose of shipping premiums for application for gifts or products, etc., and for the purpose of communication or confirmation for the abovementioned operations or for inquiries of all sorts In addition, in the case where a user desires to participate in events promoted and announced on the Cold City Records Websites, or in the case of complimentary event invitation program, etc., if it is necessary to enter multiple participants on one application, concerning services, etc. such as sending messages to persons who desire to apply for the program, Cold City Records may request provision of information on the names or contact addresses, etc. of the friends of the user who participate together with the user (only when the applicant user can obtain the consent of the person who accompanies the user) When it is judged necessary in operations relating to the abovementioned shipping or communications, Cold City Records may outsource the relevant operations to a third party that has executed a nondisclosure agreement with Cold City Records for the purpose of protection of personal information. (When a customer does not desire to provide information by which an individual can be identified, there is no particular problem in viewing web screens; however, there may be cases where the customer cannot participate in the services provided by the Cold City Records Websites or by promotion and advertising relating thereto, or where the customer is unable to receive product information.)

Data retention period

The Cold City Records’s websites do not retain personal information of users in excess of the period necessary for the purposes of collecting the information such as questionnaires or applications for gifts, or in excess of the period stipulated under the governing laws or related laws and regulations. If the information is kept as record for information related to questionnaires, it will be handled as statistical information, after excluding personal information.

On the use of Cookies

On the Cold City Records Websites we may use Cookies. A Cookie contains a small amount of information sent by the web server to the browser of the person who accesses the Magazine House Websites. The main purpose of use of Cookies is to make it possible to provide services efficiently to customers who visit Magazine House Websites repeatedly, by reading on the part of the Magazine House Websites the Cookie saved on the PC of the person who accesses the Websites. Note that individual customers cannot be distinguished by Cookies. The purposes of using Cookies are as follows. In order to distinguish the PC used by the accessing person by the type of OS or browser, or IP address, etc., and ascertaining information on which pages were previously viewed by the relevant PC In order to process information obtained by the use of Cookies (not distinguishing individuals) statistically and using these as materials for provision of more effective information services By changing the settings of your browser, it is possible to refuse to receive Cookies or have a warning be displayed when receiving a Cookie. Please not in advance that, although most of the services on the Magazine House Websites can be used even if the browser does not accept Cookies, without Cookies, there may be restrictions such as improper functioning of services that the user can use, or significant decline of reaction speed, and furthermore, there may be cases where the user becomes unable to use the service itself.

Personal Information Manager

Cold City Records will assume managerial responsibility for collected personal information.

On the scope of responsibility under Privacy Policy

At Cold City Records, we consider it extremely important to ensure the safety of all user related information by which identification of individuals is possible, and pay strict attention when receiving personal information sent from the computer of the user who accesses our websites to the web server of Cold City Records using industry-standard SSL encryption technologies. However, unfortunately, it is difficult to guarantee 100% safe data transmission via the Internet. Therefore, Cold City Records cannot completely guarantee technically the safety of the information transmitted by users at their responsibility or information received at Online Services of Cold City Records at the present stage. When a user uses the official websites of Cold City Records, the user shall be deemed to have consented to the Privacy Policy of Cold City Records. If the user cannot consent to this Privacy Policy, the user should refrain from using the Cold City Records Websites. In addition, Cold City Records shall retain the right to change the Privacy Policy when necessary. Furthermore, although the Cold City Records Websites may include links to websites of third parties, such websites of third parties are beyond the scope of management by Cold City Records, and this Privacy Policy shall not be applicable. Including those websites of third parties, when viewing websites, we will recommend that you should check the Privacy Policy of the applicable website.